The United Kingdom Resettlement Scheme (UKRS) and the Afghan Resettlement Schemes (Horton Housing)
Our core data protection obligations and commitments are set out in Bradford Council's primary privacy notice
This notice provides additional privacy information for those accessing the UKRS and Afghan Resettlement Schemes and describes how we collect, use and share personal information about you and the types of personal information we need to process, including information the law describes as ‘special’ because of its sensitivity.
Personal information we collect and use
Information collected by us
The information we collect will be the minimum we need to deliver our service and will include the following personal data;
All applicants
- Case ref
- Name – Surname, First name
- Contact details
- Group size
- Date of birth
- Gender
- Visa issued
How we use your personal information
We collect your personal information for the following purposes:
- To support people under the resettlement schemes arriving to stay in the Bradford district.
- The Council has commissioned Horton Housing to deliver the service and provide support. This will include support such as applying for benefits or job search, registering with GPs, assisting with applications for school places, accessing/providing ESOL, housing and other arising support needs.
- To make referrals to Horton Housing so that they can carry out the tasks described above.
- The council will also make referrals to Bevan Healthcare for health support.
How long your personal data will be kept
We will hold your personal information in line with Bradford Council’s retention schedule. At its expiry date the information will be reviewed, and only retained where there is an on going requirement to retain for a statutory or legal purpose. Following this your personal information will be securely destroyed.
Reasons we can collect and use your personal information
The lawful basis on which we collect and use your personal data is;
Article 6.1 (e) of the UK GDPR: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
We hold the information in line with the following legislation;
- Data Protection Act 2018
- Homes for Ukraine: Government Guidance for Councils
Who we share your personal information with
We may sometimes share the information that we have collected about you where it is necessary, lawful and fair to do so. We may share information with the following for these purposes:
- Bradford Council employees working with the Homes for Ukraine Scheme, including Access to Housing
- Other Bradford Council employees when appropriate to do so
- Horton Housing
- Police
- Health Services
- Government departments – MHCLG, Home Office and MoD (the latter only for some of the Afghan cohort)
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security incidents and we will notify you and the appropriate regulator of any incident where we are legally required to do so.
When computers make any decisions about you?
The above schemes not make or use automated decisions.
When your data is sent to other countries
We do not send any information we collect about you outside the United Kingdom.
Rights for individuals under UK GDPR
What are your rights?
Please contact the Corporate Information Governance Team at [email protected] to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer at [email protected] or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.
The UK GDPR also gives you the right to lodge a complaint with the Information Commissioners Office who are the supervisory authority responsible to regulate and monitor the legislative obligations within the UK and can be contacted on 03031 231113.