Employment and Skills Privacy Notice

Our core data protection obligations and commitments are set out in Bradford Council's primary privacy notice.

This notice provides additional privacy information for those accessing the Council’s Employment and Skills service and describes how the Employment and Skills service collects, uses and shares personal information about you and the types of personal information we need to process, including information the law describes as ‘special’ because of its sensitivity.

Personal information we collect and use

Information collected by us

The information we collect will be the minimum we need to deliver our service.

In relation to people being supported through SkillsHouse:

Personal details such as full name, date of birth, address, phone number and email address
Contact details
Education and employment history
Information about your legal residential or immigration status
Information about your right to work in the UK
Financial information - such as whether you claim from benefits such as Universal Credit
Health difficulties or disabilities to make sure we offer you the right support
Family circumstances: such as who you live with and their employment status
Your emergency contact details
Ethnicity
Sex
Gender identity
Housing information: such as homeless or at risk of homelessness
Criminal proceedings, outcomes and sentences
Information about health barriers
Information about educational attainment and skills levels
National Insurance Numbers and NHS numbers (when required for specific funding contracts)

In relation to learners enrolled on Skills for Work education and training provision:

Personal information such as name, date of birth, unique learner number, address, phone number and email address
Your eligibility for funding
Health difficulties or disabilities to make sure we offer you the right support
Family circumstances: such as who you live with and their employment status
Your emergency contact details
Ethnicity
Sex
Gender identity
Housing information: such as homeless or at risk of homelessness
Criminal proceedings, outcomes and sentences
Information about educational attainment and skills levels

In relation to children and young people only (see the Education and Learning Information Management Team Privacy Notice for additional details):

Personal information (such as name, date of birth, unique pupil number, unique learner number and address)
Characteristics (such as ethnicity, language and free school meal eligibility)
Special education needs information
Education assessment, progress and attainment information
Education and learning history
Planned and actual destinations, including offers, starts and end dates
Attendance, exclusions and behavioural information
Parents/carers contact information
Youth offending information
Relevant social care information records

How we use your personal information

We collect your personal information for the following purposes:

We use participant data on programmes (SkillsHouse and Skills for Work) to:

Ensure you are eligible for the service.
Work with you to assess your employment support needs and how they can best be met.
Support you into finding the right employment support opportunities for you.
Deal with funding claims.
Maintain accounts and records.
Process applications.
Co-ordinate and deliver services for participants in Kirklees.
Evaluate and assess the quality of our services to improve our performance.
Derive statistics which inform decisions about future delivery of services.

We use children and young person’s data to:

enable us to carry out statutory functions for which we are responsible, including school admissions, attendance, exclusions, alternative education provision, encouraging post-16 education/training participation, safeguarding and welfare of children
assess any Special Educational Needs a child or young person may have
produce statistics and reports which inform decisions such as the funding of education, training provision and school place planning. Statistics are used in such a way that individual children cannot be identified from them.
assess performance for schools’ improvement
evaluate, monitor and review service provision
evaluate and develop education policy and strategies
comply with Department for Education (DfE) and other government departments’ research and statistical returns
inform targeting of support and services to families, children and young people who are most in need

How long your personal data will be kept

We will hold your personal information in line with Bradford Council’s retention schedule and with the contractual requirements for employment support programmes, where relevant, with West Yorkshire Combined Authority, Department for Work and Pensions, etc. At its expiry date the information will be reviewed and only retained where there is an ongoing requirement to retain for a statutory or legal purpose. Following this your personal information will be securely destroyed.

Reasons we can collect and use your personal information

The lawful basis on which we collect and use your personal data is that

Processing is necessary for compliance with a legal obligation.
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

We hold the information in line with the following legislation;

Under Article 6 of the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

6(1)(e) We need it to perform a public task.

These legal bases are underpinned by acts of legislation that dictate what actions can and should be taken by local authorities. This includes, but may not be limited to:

In order to do this work, we also need to collect some special category data. This is personal data that needs more protection because it is sensitive. Under Article 9 of the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing special category information are:

9(2)(b) Employment, social security and social protection (if authorised by law)
Where we need to process criminal offence data, Bradford Council will meet the conditions in the UK GDPR (Article 10), and the Data Protection Act 2018 (Paragraph 1 of Part 1 of Schedule 1).

Other relevant legislation:

Who we share your personal information with

We may sometimes share the information that we have collected about you where it is necessary, lawful and fair to do so. We may share information with the following for these purposes:

To safeguard vulnerable children, young people and adults
To provide and signpost you to other services for additional support or further learning
To manage local authority performance
To administer and allocate funding
To identify and encourage good practice
To meet our funding obligations / reporting requirements.

We may share this information with:

Potential employers so that you can apply for vacancies or opportunities
Our partner organisations – such as Brathay, Grange Interlink, Project 6, etc. – if they are offering support that you may need
Housing organisations if you need help with housing
Training providers when you need to be referred
Education providers when you are referred to an educational, reskilling or upskilling opportunity.
External organisations but only when we have identified support that you need from them
Department for Education (DfE) to fulfil our statutory responsibilities in relation to tracking, intervening and supporting young people into education, employment or training
West Yorkshire Combined Authority (WYCA) to fulfil our legal obligations in terms the Adult Education Budget
Organisations providing funding: to show that you are eligible for the support. These are generally national or regional governments, for example WYCA, Department for Work and Pensions (DWP), DfE, etc.
Charitable organisations so that they can support you as an individual or in relation to grant or funding applications
Other internal Bradford Council departments, for example Children’s Services, Adults Social Care, SEND teams, Virtual School, etc.
Bradford Children’s and Families Trust
Other services within Bradford Council, for example the Safeguarding team, etc.
For research purposes with Bradford Health Determinants Research Collaborative, Bradford Institute for Health Research (Born in Bradford, Age of Wonder, Connected Bradford, etc.)
National government departments and their public bodies, for example DWP, Job Centre Plus (JCP), Prison and Probation Service, MHCLG, DfE, etc.
Individuals with legal right of access
Other partners such as health and the police
Other partners, including Council services, involved in the delivery of programmes

We do not share personal information about you with anyone else without consent unless the law and our policies allow us to do so.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security incidents and we will notify you and the appropriate regulator of any incident where we are legally required to do so.

When computers make any decisions about you?

The Employment and Skills service does not make or use automated decisions

When your data is sent to other countries?

We do not send any information we collect about you outside the United Kingdom.

Rights for individuals under UK GDPR

Find out about the rights for individuals under UK GDPR

What are your rights?

Please contact the Corporate Information Governance Team at [email protected] to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer at [email protected] or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.

The UK GDPR also gives you the right to lodge a complaint with the Information Commissioner's Office who are the supervisory authority responsible to regulate and monitor the legislative obligations within the UK and can be contacted on 03031 231113.

This page was last updated on :
Thu, Nov 20, 2025 at 09:32 AM