School Admissions Privacy Notice

Bradford Council (CBMDC) takes its obligations under the Data Protection legislation very seriously. The Admissions team collect information from you to assess your child’s eligibility for a school place. We collect your personal information in respect of admissions and appeals which is considered against the Council’s and schools’ policies for admissions alongside the UK General Data Protection Regulations (GDPR), under the powers given to Local Authorities (councils) set out below.

CBMDC is the Data Controller for your information and our legal basis for processing the data is under a legal obligation where it is personal data (such as the School Admissions Regulations 2012 and the School Admissions Code 2014), and where we are processing special category information, under our obligations of substantial public interest.

• Article 6 (1) (e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• Article 9 (1) Our service also needs to use sensitive personal data relating to you (also called “special category data”) such as religion and ethnic origin information in order to provide equality of opportunity or treatment.

The data collected is required to ensure all children have a school place suitable to their age, ability and needs. CBMDC work to ensure that places are allocated and offered in a fair, transparent and open way. 

Sharing information with organisations

In processing your application we will share information with services within the Council and also with other relevant organisations such as schools, NHS and the Police etc. We will also give some information about you to relevant government departments, such as the Department for Education etc, for statutory reporting purposes and in order to make the services of Bradford better. There may be circumstances where we need to use and share your information without your agreement, however this will only occur where we are legally required to do so.

How long do we keep this information?

Your personal data will be retained up to your child’s 25th birthday after which it will be confidentially destroyed. Any school admission appeal papers held by the Council in respect of schools who conduct their own appeals will be held by the Council for 3 years and will be destroyed after this period.

What are your rights?

You have rights in respect of the information we hold about you, including the right to ask for access to your information or to withdraw from this process. Objecting to CBMDC using your information in this way, would restrict the Council’s assessment in giving proper consideration to your application and can result in the inability of schools offering a place/withdrawal of a place.

To exercise any of your rights, please contact dpo@bradford.gov.uk or send to Corporate Information Governance Team, City of Bradford Metropolitan District Council, City Hall, Centenary Square, Bradford BD1 1HY and we will advise you of the procedure.

Changes to this privacy notice 

We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with the changes in the law.