Local Land Charges Service Privacy Notice

This notice provides details of how the Council’s local land charges service collects and uses information about you. For more general information about how the Council uses your information and your rights, please refer to the general Privacy Notice.

What information do we collect?

The local land charges service collects and holds minimal personal data. The service may collect some or all of the following information about an individual, where that individual applies for a local authority search:

• personal name, address and contact details
• any relevant business, company or organisation name, address and contact details
• correspondence, emails, letters and notes of telephone conversations

The following information will be held on the statutory local land charges register:

• personal name and address held within statutory agreements, such as planning or highway agreements, which are required to be recorded in the public register.

Who uses this information?

Generally only local land charges officers use applicant information. It is very occasionally used by relevant council departments where it is legal to do so.

Information held on the statutory public register is available to any person.

Why do we use this information?

We use applicant information to respond to requests for local property searches. 

What authority does the Council have to collect and use this information?

Under the UK General Data Protection Regulations, the licensing service collects and uses this information under powers given to Local Authorities (councils). The following categories of lawfulness apply:

6(1)(b) - Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract

6(1)(c) - Processing is necessary for compliance with a legal obligation

6(1)(e) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

In the rare circumstance that we do not have a legal authority to use your information, we will obtain your consent first.

Who are we likely to share this information with?

We only share the information we have collected about you where it is necessary, lawful and fair to do so. In each case we will only share the minimum amount of information, only when required, for the following reasons:

With other Bradford Council departments to:

• provide advice and assistance to you
• help carry out their legal duties, including the enforcement of regulations

How do we keep this information secure?

Your information is stored securely on database with stringent access and use policies. We also undertake checks and monitoring to ensure the information we hold is accurate at the time and being used appropriately.

Some paper based records are stored securely for search applications for a limited amount of time.

When computers make any decisions about you

The local land charges service does not make or use any automated decisions.

When your data gets sent to other countries

We do not send any information we collect about you outside of the United Kingdom.

How long do we keep this information?

We have a record retention schedule which details how long we keep different types of records and what we do with them when we no longer need them. Search requests are kept for six years and are then securely destroyed.

What are your rights?

You have the right to request Bradford Council to stop processing your personal data in relation to any council service.  See our main Privacy Notice for details.