Bradford Council’s invoice management system for supplier invoices

We use an invoice management system (IMS) which automates and streamlines our Accounts Payable processes.

This system has the following features

Automates invoice entry and eliminate duplicates

• IMS captures paper and email invoices automatically
• Email and scanned invoices are processed through OCR
• Reducing data entry costs, improving validation and eliminating duplicates

Automates invoice matching for faster processing

• IMS automates 3-way matching for most invoices, automatically
• Touchless straight through processing for most invoices
• Exceptions highlighted for rapid resolution by AP

This has the following benefits

• Streamline invoice processing by eliminating the source of processing bottlenecks and errors, ensuring prompt and accurate payments to suppliers
• Give visibility of the AP process with invoice tracking from receipt through to payment

Please help us by following our payments process

Please help us by co-operating with our requirements for the new process, set out below.

Bradford Council works together in partnership with Bradford Children & Families Trust to deliver services for the people of Bradford District

• If you have received a purchase order from Bradford Council email your invoice toapinvoices@bradford.gov.uk
• If you have received a purchase order from Bradford Children & Families Trust email your invoice to: BCFT-APInvoices@bradford.gov.uk
• They will be processed automatically - these mailboxes are not monitored and other communications will not be picked up
• For queries and other communications, please use apqueries@bradford.gov.uk
• Invoices must be in PDF format
• Each invoice must be separated so only one is included in each PDF file
• Emails with multiple attachments (invoices) may be submitted
• All invoices must quote a Council Purchase Order number, or a Bradford Children & Families Trust Purchase Order number - failure to do so will result in delay or non-payment of the invoice
• All invoices must have a date and unique invoice number
• In order to comply with GDPR please do not include personal data on your invoice

Bank details

Changes to your bank details will not be picked up from your invoice.

For any changes to your bank details, address, contact details or company information and status:

• Please use procuretopay@bradford.gov.uk
• Do not send invoices here

By following this guidance you will help to reduce the processing and communication issues that can lead to delays in payment.

More information

If you have any questions please email the Procure to Pay Team at procuretopay@bradford.gov.uk.